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Special Members Meeting

Special Members Meeting

To: All Members of Masters Swimming Canada

Please take note that a Masters Swimming Canada Special Members Meeting will take place, via teleconference, on October 15th, 2014 at 8:00 p.m. Eastern time.

To participate in the teleconference please use the following information to call in:

Dial in #: 1-888-223-8415
Participant code: 955656

There will be three items on the agenda:

  1. Approval of holding the meeting by teleconference
  2. Approval of Articles of Continuance
  3. Approval of new Bylaws

The Articles of Continuance are simply the government form to transition to the new legislation and give basic information about the corporation. The articles we are proposing describe the corporation as it now stands under the current bylaws with two exceptions, the French version of the name has changed slightly, as was approved at the May 2013 AGM by dropping “du”, and the province of the Registered Office has been changed from Nova Scotia to Ontario as MSC’s new Executive Director is located in Ontario.

A side-by-side comparison of the current bylaws and the proposed bylaws has been produced:

The changes are limited to what is necessary to comply with the new NFP Act, with some additional housekeeping that does not change the way MSC operates, the member classes, voting rights, et cetera. The intention is purely to make the transition from the old legislation to the new.

Voting Instructions

Voting, both prior to the meeting for those not attending and during the meeting, will be conducted by online ballot. Club representatives can cast their ballot at any time between now and when votes are taken at the meeting. Since identities cannot be verified in a teleconference the use of online ballots will ensure that only the properly authorized member delegates cast votes. To cast a club’s ballot the club representative should sign on to their mymsc.ca website account where they will find a link to the online ballots page.

The authorized representative for each club is listed on the club list on mymsc.ca. To change the club representative please contact the MSC Registrar at least seven days prior to the meeting.

Background

In 2011, the Government of Canada passed the new Canada Not-for-Profit Corporations Act (NFP Act) which establishes a new set of rules for federally incorporated not-for-profit corporations in Canada. These new rules replace Part II of the Canada Corporations Act (old Act), the law that has governed federal corporations for nearly a century. The new NFP Act is more suited to the needs of the not-for-profit sector and makes the organization more accountable to their constituents.

All not-for-profit corporations, including National Sport Organizations like Masters Swimming Canada, must update their Bylaws and transition to the new NFP Act by October 17, 2014 or they will be assumed to be inactive and dissolved. This transition is achieved by obtaining membership approval for the Corporation to file the Articles of Continuance.